Section 3. Each employee shall also receive the special Christmas vacation granted to designated University
employees.

Section 4. An employee shall receive the employee’s regular rate of pay during a vacation.

a.      Each employee shall be able to accrue unused vacation days up to the number of days to which the
         employee is entitled over a two (2) year period.
b.      For employees hired after August 1, 1988, the accrual will be over a one (1) year period. These employees
         may request in writing to the Library Human Resources Officer, authorization to carry over unused
         vacation days to be used for personal/family medical reasons.

Section 5. Maximum flexibility regarding choice of vacations shall be granted on the basis of seniority within a
working unit, and vacation periods of five (5) or more days will normally be requested at least two (2) weeks in
advance.

Employees who wish to take their vacations in days (that is, in periods of less than five (5) days at a time) shall
give at least three (3) working days’ advance notice of such days to their immediate supervisors.

Section 6. When issuance of pay would normally occur during an employee’s vacation period, the employee shall
receive the employee’s pay prior to the vacation upon one (1) month’s notice to the immediate supervisor.

Section 7. At termination, an employee will receive full pay at the employee’s current rate for all unused vacation
days.

Section 8. Vacations may be taken at any time as long as such time would not be seriously detrimental to library
service.

ARTICLE XVIII ~ HOLIDAYS

Section 1. The following holidays or the day on which the holiday is observed shall be considered non work
days:

New Year’s Day
Martin Luther King’s Birthday
Floating Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day and the following Friday
Christmas Day

Section 2. When a holiday falls during a weekend or an employee’s vacation or on a day on which the employee
is not scheduled to work, equivalent non work days shall be granted to the employee.

Section 3. An employee will not be eligible for holiday pay if he/she is out sick on his/her regularly scheduled
work day before and/or after the holiday excluding other scheduled days off and cannot justify the absence with a
physician’s certificate.

Section 4. The floating day listed in Section 1 above, shall be treated as a vacation day for scheduling purposes.
The floating day is available for use in each fiscal year running from July 1 to June 30.

ARTICLE XIX ~ LUNCH HOURS AND REST PERIODS

Section 1. Each employee shall be permitted to take a lunch hour between the hours of 11:00 a.m. and 2:30 p.m.
at the employee’s discretion except in working units where the University decides that personnel is required at all
times. In such working units, lunch hours shall be assigned with preference to the employee’s seniority in the
working unit.

Exceptions to the 11:00 a.m. to 2:30 p.m. lunch hour limitation shall be made for employees in recognition of
the special needs of an employee on a given day or who works an unusual shift.

Section 2. Each employee shall be entitled to one twenty (20)-minute rest period during each half of the day.
Rest periods shall normally be taken toward the middle of each half day at the discretion of the employee except in
working units where the University decides that personnel is required at all times. In such working units, rest
periods shall be assigned with preference to the employee’s seniority in the working unit. Rest periods shall not be
cumulative.

Section 3. The University shall attempt to provide adequate lounge facilities for all employees, including adequate
seating, a cot, a refrigerator, and a microwave oven.

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